flowww | Management Software for Aesthetic Medicine Clinics

A day with flowww

A day in your aesthetic medicine clinic with flowww

Your calendar and your AI receptionist are available 24/7, even when the clinic is closed.You keep caring for your patients and delivering a 5-star experience.

8:30 AM

Automation · WhatsApp

Today's appointments, confirmed

WhatsApp reminders went out automatically yesterday. Open slots were already offered to the waitlist.

9:00 AM

Business dashboard

Check your dashboard before your first coffee

The manager opens the business dashboard: calendar occupancy, yesterday's revenue, and patients who returned this month.

10:30 AM

Medical AI

Patient consult

Medical AI fills in the intake automatically while the provider treats the patient. The patient signs the consent form on the tablet.

11:15 AM

flowww Pay

Fast payment from your phone or card terminal

The receptionist collects payment in a moment. The vial and its lot are logged in the chart and the receipt prints itself.

5:00 PM

Quotes and deposits

A first visit becomes a plan

A quote and a full three-session plan. The patient pays the treatment deposit before leaving.

7:00 PM

Automation

Follow-ups book themselves

Patients due for a follow-up get their message and book from the link, no phone call needed.

8:00 PM

Automation · WhatsApp

Aftercare, that same evening

The 10:30 AM patient gets her post-treatment aftercare instructions on WhatsApp.

11:47 PM

Reception AI

The clinic is closed.The calendar keeps filling up

A patient asks for an appointment on WhatsApp late at night. Reception AI replies and books her for Thursday at 5 PM.

Behind a 5-star experience at your clinic

Every patient interaction is backed by technology: AI agents, automations, flowww Pay, and a business dashboard, all sharing the same data.

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flowww AI

Two AI agents that work for you

Included in every license and designed so your clinic is always available, your operations run faster, and your team can focus on what matters: patient care.

Reception AI

Your front desk never closes

At night or on weekends, your patients get answers and appointments on WhatsApp.

Replies 24/7, in your clinic's voice
Shares info on treatments and the clinic
Checks and books appointments in your real calendar
Never gives medical advice

Medical AI

Finish every consult with the medical record already written

Look at your patient, not the screen.While you talk, flowww fills in the intake.

In person or telehealth, on computer or tablet
Each answer shows a confidence score, and audio is never stored
Nothing goes into the medical record without your approval

Pay only for what you use.

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Everything in one place

Management, marketing, and data, unified

Your team moves faster every day, each patient gets the right message at the right time, and you make decisions with always up-to-date information.

Management

Perfect scheduling, no gaps or overlaps

Real-time availability.

Calendar by provider and treatment room: with blocks for the unexpected and equipment control.
AI confirmation: automatic replies and interactions, any time.
Personalized reminders: reinforce your brand and reduce no-shows.
Omnichannel booking: Google, WhatsApp, social media, app, and email.

From face map to prescription, paperless

Tools for providers, included in every license.

Technical parameters: area, power, and shots per treatment session.
Intake and consent forms: with digital signature on the tablet.
Unified chart: with progress photos for every treatment.

Fast payments, online and in clinic

Your register, always up to date.

Payments built in with flowww Pay: online with payment links; in clinic, with Tap to Pay and Tap to Phone.
Simplified payments: packages, installments, and multiple payment methods.
Error-free discounts: applied automatically at checkout.
Permissions by clinic and role: maximum discount caps for each employee.
Invoicing: traceable, direct, and error-free.

Marketing and CRM

Reminders that send themselves

Your patients, notified by WhatsApp, email, or the app.

Omnichannel communication: WhatsApp, email, and in-app notifications.
Treatment-based messages: aftercare, follow-ups, packages, or points.
Your brand: every message sounds like your clinic.
Integrations: Brevo and Mailchimp.

Patients who come back and bring others

Attract, retain, and fill your calendar.

Built-in CRM: lead generation and sales follow-up for every patient.
Segmented database: needs, spending habits, average ticket, and more.
High-impact automations: follow-up, win-back, and repeat visits.
Personalized offers: combine area, zone, and number of sessions in seconds.
Loyalty: points programs, refer a friend, and waitlist.

Data

Your numbers, in one dashboard

Decide with data, with all your tools integrated.

Business dashboards: detailed insight into every area of your clinic.
Multi-location data: consolidated and accessible in one dashboard.
Treatment sales: and pending treatments, up to date.
Commissions: by specialist, clinic, and team.
Integrations: HubSpot, Lendismart, API, MCP, and webhook engine.

Wallet

Unlimited

One balance for everything you use

Your tokens, always under control.

No per-tool fees: includes WhatsApp, AI agents, flowww Pay, and API.
Pay only for what you use: no fixed bundles and no commitment.
Real-time usage: top up whenever you want and track every transaction.

What sets us apart

Why choose flowww

Built for single- and multi-location aesthetic medicine clinics that rely on advanced tools and know growth takes software that speaks their industry’s language.

Specialized in aesthetic medicine
Face maps with zones, consent forms on the tablet, and session-based treatment plans. No software adapted from another industry.
Designed to grow with you
One license per clinic and unlimited users. Open another clinic or grow your team without switching software.
Integrated with your tools
API, MCP, SQL access, webhooks, and integrations with HubSpot and Lendismart, to connect flowww with your clinic's entire digital ecosystem.

Onboarding

Switch softwarewithout stopping your clinic

We know what switching software means when your clinic is already up and running.That's why we handle onboarding with you: a flowww advisor supports you from day one, at no cost and in every license.

Your current software
Patients and records
We migrate your data
We analyze your business data and validate it before moving it into your system.
We train your team
Front desk, providers, and management each learn their part.
We get everything ready
Calendar, reminders, and wallet balance, set up the way your clinic works.
Your clinic, on flowww
Ready to see patients from day one.